MS Word Tips

MS Word Tips

Microsoft Word - Tips and Tricks - Keyword Shortcuts - Microsoft Word
Microsoft Word - Advanced Tips and Tricks
Show All The Menus
SUMMARY: Microsoft Word XP normally hides menu options that it thinks you won't need frequently.
Here's how to turn this off and show all of the menu items.

Tired of only seeing parts of the menus when you navigate the menu bar?
Want to see all of the available options in Microsoft Word XP - immediately? It's simple to make this change.

  • 1. From Microsoft Word XP, choose "Tools", then "Customize".
  • 2. When the "Customize" multi-tabbed dialog box appears, choose "Options".
  • 3. Check "Always show full menus".
  • 4. Press "Close".
  • Make Your Text Stand Out
    SUMMARY: Some tips on making text in Microsoft Word XP stand out with a marquee, flashing lights, and more.

    Microsoft kept the blinking and marquee light-surrounding text in Microsoft Word XP. As in previous versions of Microsoft Word, to give your text some interesting emphasis, highlight text, right-click, and select "Font". When the "Font" multi-tabbed dialog box appears, select "Text Effects". A list of effects will appear such as Blinking Background, Shimmer, and Sparkle Text. Select your desired effect (You can see how it will look in the Preview area) and press "OK" to close the dialog box.

    Big Icons

    SUMMARY: Hard to differentiate between Microsoft Word XP's tiny icons? Make them bigger!

    Are you having trouble seeing the icons in the Windows XP toolbar, such as the disk to save documents, the printer to print documents, etc.? If so, you can make the icons bigger.

  • 1. Choose "Tools", then "Customize".

  • 2. When the "Customize" multi-tabbed dialog box appears, choose "Options".

  • 3. Check "Large icons".

    You'll immediately see that the Microsoft Word XP toolbar icons have gotten big. If you like this, click "Close". If not, uncheck the box and click "Close".

  • Font Selection Takes Too Long SUMMARY: If your Microsoft Word XP font selection takes too long, here's how to optimize this and speed it up.

    When you click on the font combo box in the toolbar, Word XP lets you choose a different font in which to type. While providing you the name of the various fonts on your system Word XP also shows you what the fonts look like. Although this can be a handy feature - who remembers the differences between Arial and Helvetica, anyway? - if you have a slow system or a lot of fonts, it can take some time for Word XP to show you the entire list of fonts.

    Luckily, there is a way to disable this feature, letting you select from a list of fonts without Word XP actually previewing what the fonts look like. Then, you can just start typing in a selected font to see how it appears.

  • 1. Choose "Tools", then "Customize".
  • 2. When the "Customize" multi-tabbed dialog box appears, choose "Options".
  • 3. Uncheck "List font names in their font".
  • 4. Press "Close".
  • How Many Words in the Document?

    SUMMARY: Find out how many words are in your Microsoft Word document.

    Writing an essay, a business report, or an article to a magazine or e-zine in Microsoft Word that has word count requirements? To quickly find out how many word, lines, paragraphs, and pages are in the current document, click the "Tools" menu and select "Word Count".

    How do I Insert a Copyright Symbol in My Document?

    SUMMARY: Insert Copyright symbols in Microsoft Word documents.

    Microsoft Word 2000's AutoCorrect feature can be a pain at times, but in other instances it can be quite helpful. Take copyrights and trademarks for example. Normally, you would have to go through a couple of menus to insert such symbols in your documents. As long as AutoCorrect is turned on, just typing (c), (r), or (tm) in your document should result in a copyright symbol, registered trademark, and trademark symbol being displayed, respectively.

    Easy Table Creation SUMMARY: Create a table in Microsoft Word without clicking and editing data in each cell.
    If you wish to display text in your Microsoft Word document in a table, you can go through and first create the table using the "Table -> Insert Table" menu, then selecting how tall and wide you want the table, then clicking on each individual table cell and entering data. However, there's a MUCH easier way.
    Enter your table data in your Microsoft Word document in a comma-delimited format. What does this mean? Perhaps you want a table of student names next to their grades. Enter the data like so:
    Now, highlight the text and choose "Table -> Insert Table". Voila! A 2x6 table is automatically created for you. If you don't like how it looks, choose "Table -> Table Autoformat" to apply one of various designs, or go through the "Table" menu and manually edit the table's display properties.
    View in Full-Screen Mode
    SUMMARY: Use more of your screen real estate to edit a Microsoft Word document.
    Normally, when you edit a document in Microsoft Word , some of the screen is taken up with toolbars, a menu bar, a status bar, and your system toolbar/taskbar. To temporarily hide all of this extraneous information to solely work on your document, click "View" and select "Full Screen". Everything will disappear except your currently edited document. To go back, press the ESC key. You can also move your mouse pointer to the top of the screen to access the Microsoft Word menu.
    Key Shortcut = Function
    Ctrl+A = Select all text in a document
    Ctrl+Shift+A = Format selected text as all caps
    Ctrl+B = Bold the selected text
    Ctrl+C = Copy the selected text or object
    Ctrl+Shift+C = Copy the format of the selected text
    Ctrl+D = Display the Format - Font dialog box
    Ctrl+E = Center the selected paragraph
    Ctrl+Shift+H = Apply hidden text formatting to the selected text
    Ctrl+I = Italicize the selected text
    Ctrl+J = Justify the selected paragraph
    Ctrl+K = Insert a hyperlink within the selected text
    Ctrl+Shift+K = Format select text as small caps
    Ctrl+L = Left align the selected paragraph
    Ctrl+M = Indent the selected paragraph from the left
    Ctrl+Q = Remove paragraph formatting from selected paragraph
    Ctrl+R = Right align the selected paragraph
    Ctrl+T = Apply a hanging indent to the selected paragraph
    Ctrl+U = Underline the selected text
    Ctrl+Shift+D = Double-underline the selected text
    Ctrl+Shift+W = Underline the selected words but not spaces
    Ctrl+V = Paste cut/copied text or object
    Ctrl+Shift+V = Paste copied format
    Ctrl+0 = Add/Remove one line space before the selected paragraph
    Ctrl+1 = Apply single-space lines to the selected text
    Ctrl+2 = Apply double-space lines to the selected text
    Ctrl+5 = Apply 1.5-space lines to the selected text
    Ctrl+Spacebar = Remove selected text's manual character formatting
    Shortcut = Function
    Ctrl+Equal Sign = Subscript the selected text
    Ctrl+Shift+Plus Sign = Superscript the selected text
    Ctrl+Shift+Q = Apply Symbol font to the selected text
    Ctrl+Shift+F = Change the selected text's font
    Ctrl+Shift+P = Change the selected text's font size
    Ctrl+Shift+> = Increase the selected text's font size by one point
    Ctrl+Shift+< = Decrease the selected text's font size by one point
    Ctrl+] = Increase the selected text's font size by one point
    Ctrl+[ = Decrease the selected text's font size by one point
    Shift+Enter = Insert a line break
    Ctrl+Enter = Insert a page break
    Ctrl+Shift+Enter = Insert a section break
    Alt+Ctrl+Minus Sign = Insert an em dash
    Ctrl+Minus Sign = Insert an en dash
    Ctrl+Hyphen = Insert an optional hyphen
    Ctrl+Shift+Hyphen = Insert a nonbreaking hyphen
    Ctrl+Shift+spacebar = Insert a nonbreaking space
    Alt+Ctrl+C = Insert the copyright symbol
    Alt+Ctrl+R = Insert the registered trademark symbol
    Alt+Ctrl+Period = Insert and ellipsis
    Printing and previewing
    Shortcut = Function
    Ctrl+P = Display the File - Print dialog box
    Alt+Ctrl+I = Switch in and out of Print Preview
    Ctrl+Home = Move to the document's first preview page
    Ctrl+End = Move to the document's last preview page
    Working with styles
    Shortcut = Function
    Alt+Ctrl+K = Enable AutoFormat
    Ctrl+Shift+L = Apply the List style to the selected text
    Ctrl+Shift+N = Apply the Normal style to the selected text
    Ctrl+Shift+S = Apply a style to the selected text
    Alt+Ctrl+1 = Apply the Heading 1 style to the selected text
    Alt+Ctrl+2 = Apply the Heading 2 style to the selected text
    Alt+Ctrl+3 = Apply the Heading 3 style to the selected text
    Working with tables
    Shortcut = Function
    Tab - Move to next cell in a row; Start a new row if pressed within a row's last cell
    Shift+Tab = Move to previous cell in a row
    Alt+Home = Move to the first cell in a row
    Alt+End = Move to the last cell in a row
    Alt+Page Up = Move to the first cell in a column
    Alt+Page Down = Move to the last cell in a column
    Up Arrow = Move to the previous row
    Down Arrow = Move to the next row
    Enter = Start a new paragraph within a cell
    Ctrl+Tab = Insert a tab within a cell
    Working with documents -
    Shortcut = Function
    Ctrl+N - = Open a new document that is the same type as the current or most recently opened document
    Ctrl+O = Display the File - Open dialog box
    Ctrl+W = Close the current document
    Ctrl+S = Save the current document
    Alt+Ctrl+S = Split the document window
    Alt+Shift+C = Remove the document window split
    Functions keys
    Shortcut = Function
    F1 = Display Word Help dialog box
    Shift+F1 = Open Reveal formatting dialog box or open context-sensitive Word Help
    F2 = Move selected text of object
    Shift+F2 = Copy the selected text
    F3 = Insert AutoText
    Shift+F3 = Change the case of the selected text
    F4 = Repeat last action
    Shift+F4 = Repeat Find or Go To
    F5 = Display the Edit - Go To dialog box
    Shift+F5 = Move to the last change
    F6 = Move to the next pane or frame
    Shift+F6 = Move to the previous pane or frame
    F7 = Display Tools - Spelling and Grammar dialog box
    Shift+F7 = Display the Tools - Language - Thesaurus dialog box
    F8 = Extend the selection
    Shift+F8 = Shrink the selection
    F9 = Update the selected fields
    Shift+F9 = Switch between a field code and its product
    F10 = Activate the Word menu bar
    Shift+F10 = Display the shortcut menu
    F11 = Move to the next field
    Shift+F11 = Move to the previous field
    F12 = Display the File - Save As dialog box
    Shift+F12 = Save the current document
    MS Word Tips Tech 2016