Outlook

Outlook

MS Outlook - Tips and Tricks - Keyword Shortcuts Microsoft Outlook
Microsoft Outlook Tips and Tricks
Microsoft Outlook is a program that can handle e-mail, contacts, calendars, and tasks, and know more about it saves you takes time and effort.
Export multiple e-mail addresses to Excel

  • 1. Create a new folder to hold the messages
  • 2. Move the desired messages into the new separate folder.
  • 3. To Export the messages to an Excel go to the File menu and select "Import And Export".
  • 4. Use "Export To A File" and click Next.
  • 5. Select Microsoft Excel and click Next.
  • 6. Select the folder with the messages and click Next.
  • 7. Click the Browse button, navigate to where you want to save the exported file, name it, click OK and click Next.
  • 8. Click Finish. The contents of the folder are now into an Excel file, including names and e-mail addresses of the senders.
  • Outlook's Tasks folder.
    You can take full advantage of this feature to be even more productive
  • Date Completed - Final day of task
  • Total Work - Total time required to complete the task.
  • Actual Work - To track of the time actually spent on the task.
  • Mileage - To track of the number of miles traveled in connection with the task.
  • Billing Information - General information related to billing
  • Companies - Names of organizations associated with the task,
  • Keyboard shortcuts for Microsoft Outlook
    Keystroke = Function
    Alt + . (period) = Open the Address Book with the To field selected
    Alt + A = Open the Action drop-down menu
    Alt + B = Open the Address Book with the BCC field selected
    Alt + C = Select message recipients for CC field
    Alt + D = Switch to Daily calendar view
    Alt + E = Open the Edit drop-down menu
    Alt + F = Open the File drop-down menu
    Alt + G = Open the Go drop-down menu
    Alt + H = Open the Help drop-down menu
    Alt + I = Open the Find tool bar - Open the Insert drop-down menu
    Alt + J = Move to the Subject field
    Alt + K = Check names in the To, CC, or BCC field against the Address Book (cursor must be in the corresponding message header field)
    Alt + L = Reply All
    Alt + M = Switch to Monthly calendar view
    Alt + N = Open the Accounts drop-down menu
    Alt + O = Open the Format drop-down menu - Switch to Today calendar view
    Alt + P = Open the Message Options dialog box
    Alt + R = Reply - Switch to Work Week Calendar view
    Alt + S = Send
    Alt + T = Open the Tools drop-down menu
    Alt + V = Open the View drop-down menu
    Alt + W = Forward an item - Switch to Weekly calendar view
    Alt + Y = Switch to Daily calendar view
    Ctrl + 1 = Go to Mail
    Ctrl + 2 = Go to Calendar
    Ctrl + 3 = Go to Contacts
    Ctrl + 4 = Go to Tasks
    Version 1.0 - July 13, 2005 - 80+ Keyboard shortcuts to move faster in Microsoft Outlook - 80+ Keyboard shortcuts to move faster in Microsoft Outlook Keystroke Function Page 2
    Ctrl + 5 = Go to Notes
    Ctrl + 6 = Go to Folder List
    Ctrl + 7 = Go to Shortcuts
    Ctrl + 8 = Go to Journal
    Ctrl + A = Select all
    Ctrl + B = Bold when editing a rich text message
    Ctrl + C = Copy
    Ctrl + D = Delete an item (message, task, contact, etc.)
    Ctrl + E = Activate the Find drop-down menu - Center Align when editing a rich text message
    Ctrl + F = Forward
    Ctrl + J = Open a new Journal Entry from the selected item (message, task, contact, etc.)
    Ctrl + K = Check names in the To, CC, or BCC field against the Address Book (cursor must be in the corresponding message header field)
    Ctrl + M = Send/Receive all
    Ctrl + O = Open
    Ctrl + P = Print
    Ctrl + Q = Mark the selected message Read
    Ctrl + R = Reply
    Ctrl + S = Save a draft message
    Ctrl + T = Tab
    Ctrl + U = Mark the selected message Unread
    Ctrl + V = Paste
    Ctrl + X = Cut
    Ctrl + Y = Go to Folder
    Ctrl + Z = Undo
    Ctrl + Backspace = Delete the previous word
    Ctrl + End = Move to the end
    Ctrl + Home = Move to the beginning
    Ctrl + Shift + A = Open a new Appointment
    Ctrl + Shift + B = Open the Address Book
    Ctrl + Shift + C = Create a new Contact
    Ctrl + Shift + E = Open a new folder
    Ctrl + Shift + F
    Ctrl + Shift + G = Flag message for follow up
    Ctrl + Shift + J = Open a new Journal Entry
    Ctrl + Shift + K = Open a new Task
    Ctrl + Shift + L = Open a new Distribution List
    Ctrl + Shift + M = Open a new Message
    Ctrl + Shift + N = Open a new Note
    Ctrl + Shift + O = Switch to the Outbox
    Ctrl + Shift + P = Open the New Search Folder window
    Ctrl + Shift + Q = Open a new Meeting Request
    Ctrl + Shift + R = Reply All
    Ctrl + Shift + S = Open a new Discussion
    Ctrl + Shift + U = Open a new Task Request
    Ctrl + Shift + Y = Copy a Folder
    Shift + Tab = Select the previous message header button or field
    F1 = Open Outlook Help
    F3 = Activate the Find toolbar
    F4 = Open the Find window
    F7 = Spellcheck
    F9 = Send and receive all
    F10 = Select File from the Outlook toolbar button
    F11 = Activate the "Find a contact" dialog box
    F12 = Save As
    Alt + F4 = Close the active window
    Outlook Shortcut Keys
    Go to the Inbox - CTRL+SHIFT+I -
    Go to the Outbox - CTRL+SHIFT+O -
    Check for New Mail - F5 or CTRL+M -
    Start a New E-mail message = CTRL+SHIFT+M -
    Open the address book - CTRL+SHIFT+B -
    Start a New appointment - CTRL+SHIFT+A -
    Start a New contact - CTRL+SHIFT+C -
    Start a New meeting request = CTRL+SHIFT+Q -
    Start a New a task - CTRL+SHIFT+K -
    Make the Find a Contact box active = F11 -
    Open the Advanced Find dialog box = CTRL+SHIFT+F -
    Mark an e-mail message as read - CTRL+Q -
    Delete an e-mail message, contact, calendar item, or task - CTRL+D -
    Front Page Shortcut Keys
    Added 1/10/00
    Front Page has quite a few shortcut keys. My favorites are:
    Center a paragraph - CTRL+E -
    Left align a paragraph - CTRL+L -
    Right align a paragraph - CTRL+R -
    Display HTML tags - CTRL+ / -
    Apply the Heading 1 style (ect.) - CTRL+ALT+1 -
    Apply the Normal style - CTRL+SHIFT+ N -
    Not listed in their help is: -
    Cycle through Normal / HTML / Preview - Ctrl-PgUp/ Down -
    If you are at the last row in a table, the TAB key will add a new row below the current one. -
    Fast Access to the Desktop
    To get an Explorer view of the Desktop - Press Ctrl-Esc or click the Start button - Press R to go to Run. Note: If you are using a Win keyboard, you can get to this point by pressing Win+R - Type in a period -
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